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2017-2018 Finance/Payroll Information

All forms are due in School Board Office by Friday, September 8, 2017.



For the 2017-2018 school year the pay dates are as follows: 

10-Month Employees 12-Month & Hourly Employees
  July 25, 2017
  August 25, 2017
September 25, 2017 September 25, 2017
October 25, 2017 October 25, 2017
November 20, 2017 November 20, 2017
December 18, 2017 December 18, 2017
January 25, 2018 January 25, 2018
February 23, 2018 February 23, 2018
March 23, 2018 March 23, 2018
April 25, 2018 April 25, 2018
May 24, 2018 May 24, 2018
June 25, 2018 June 25, 2018
July 18, 2018  
August 20, 2018  



There are two types of payroll deductions- involuntary (required by law) and voluntary (employee election).  


Involuntary Deductions

  • Federal Tax
  • State Tax
  • FICA (Social Security)
  • Medicare
  • Virginia Retirement System  


Voluntary Deductions

  • Health/Dental/Vision Insurance- Anthem The Local Choice
  • Flexible Spending Account (FSA)
  • Direct Deposit to more than one account
  • VRS Optional Life Insurance – Minnesota Life
  • Tax sheltered annuities (AXA, Lincoln Life, New York Life, Pinnacle, VALIC)
  • VEA dues
  • Voluntary Benefits (AFLAC, Colonial Life) 


Forms are available at the School Board Office to enroll in these voluntary benefits.  For tax sheltered or other voluntary benefits, please contact the following representatives directly if you wish to enroll or make a change: 

Tax Sheltered Annuity (TSA) AXA Advisors David Stables

804-445-5880 or david.stables@axa-advisors.com

TSA Lincoln Financial Group

Tom Mayo

757-777-3127 or thomas.mayo@lfg.com
TSA New York Life Ins. Co. Kelly Ruhf 804-767-0181 or jbruhf@fy.newyorklife.com

Pinnacle Financial Planning

Mike Mullins 804-580-4121 or mmullins@swcares.com
TSA VALIC Scott Viera 804-908-2757 or scott.viera@valic.com
Other Voluntary: AFLAC Shane Kinner

804-387-2318 or shane-kinner@us.aflac.com



All full-time employees are automatically members of VRS.  Legacy employees are full-time employees hired prior to January 1, 2014 and are considered Plan 1 or Plan 2 VRS members.  Hybrid employees are full-time employees hired after January 1, 2014 and are considered Hybrid VRS members.  New hybrid members may make additional voluntary contributions.  See publication: http://www.varetire.org/pdf/publications/hybrid-handbook.pdf  

Employees now contribute 5% of their salary towards their retirement with the School Board also contributing a required percentage of your annual salary.  You can visit VRS’s website www.varetire.org to learn more about the retirement benefits available to you.  

As members of VRS, employees are also entitled to group life insurance, which is paid by the School Board and is at no cost to the employee.  



This voluntary benefit allows an employee to purchase additional life insurance for himself, his spouse or children.  This insurance is supplementary to the employer paid Group Life Insurance provided through VRS.  For more information, contact our representative Joe Chang, 800-441-2258 ext. 101 or joseph.chang@securian.com



We have three health insurance options - The Local Choice’s Anthem Key Advantage 250, Key Advantage 500 and High Deductible Health Plan.  Dental and vision coverage is included in these plans and cannot be separated.  There is only one card for your insurance, dental and prescription benefits.  

The effective dates of your plan year are July 1, 2017 – June 30, 2018.   The Richmond County School Board contributes $498 per month ($5,976 annually) to the cost of the premium.     Employees currently in the program cannot change their coverage until the next open enrollment period in the spring unless you meet the requirements of a qualifying event.  If you plan to add a newborn to your policy during the year (qualifying event), please contact the school board office in advance to obtain the necessary forms.  

New employees may enroll in our health insurance program effective October 1, 2017.  All new employees must complete an enrollment form, even if they want to waive coverage.  



Employees have the option of enrolling in a Flexible Spending Account (FSA).   This benefit allows employees to have income withheld from their paychecks before taxes for reimbursement of certain medical and childcare expenses.  Our current plan year is July 1, 2017 through June 30, 2018.      



This benefit is for full-time employees who have a prolonged, catastrophic or long-term illness or injury and who have exhausted their own sick leave.  Membership is voluntary and to join an employee must make a one-time donation of two days of sick leave.  See policy GCBD-R in Richmond County Policy Manual.  Hybrid employees are not eligible to join the Sick Leave Bank.    

Legacy employees who do not wish to participate in the Sick Leave Bank must submit a waiver form to the central office.    



Employees can opt to be a member of the Virginia Education Association (VEA) and have a monthly payroll deduction for the cost.  Mr. Dungee (RHS) is the district representative who can answer your questions about enrollment.  



  • Personal Information – please check your monthly paycheck stub or transmittal to make sure your mailing address is correct.  If you make a change to your personal information (name, address, marital status) you can change yourself online in ESS (Employee Self Serve).   Any changes to your direct deposit or tax deductions must be done in person at the school board office.   
  • Sick/Personal Leave – these balances appear each month on your pay transmittal as well as in the Absence Management System.  The earned leave is given at the beginning of the school year and the balance is adjusted as time is taken throughout the year.  Please check this each month and let the School Board Office know if you have any questions.    The Richmond County School Board Policy Manual explains each classification of leave.  
  • Accidents- if you should have an accident while at work, notify your supervisor at once.  Your supervisor will assist you in calling the Company Nurse Injury Hotline and receive instructions for additional care.  In order for your medical expenses to be covered under Richmond County Schools’ workers’ compensation policy, you must go through these steps.  
Contact Us
Richmond County Public Schools 92 Walnut Street
Warsaw, VA 22572
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Phone: 804-333-3681
Fax: 804-333-5586